Privacy Policy
Last updated: 26 July 2026
1. Introduction
The Agronomy Club ("we", "us", or "our") is committed to protecting the privacy of individuals who use our website.
This Privacy Policy explains how we collect, handle, use, disclose, and protect personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), where applicable.
This policy applies to users of the Agronomy Club website, including visitors, registered users, chapter representatives, and alumni.
By using this website, you acknowledge that you have read and understood this Privacy Policy.
2. What is Personal Information?
Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable.
Examples of personal information collected or displayed through this website may include:
- Name
- Email address
- Graduation year
- Chapter membership information
- User role and permissions
- Profile photo
3. Information We Collect
We only collect personal information that is reasonably necessary for operating and maintaining the website.
3.1 Account Information
Where user accounts are created or managed, we may collect:
- Full name
- Email address
- Login details
- Account role and permissions
- Associated chapter information
User accounts allow administrators to manage access and ensure appropriate permissions are applied.
3.2 Chapter Information
Information relating to affiliated agronomy organisations may include:
- Chapter name and abbreviation
- Organisation description
- Logo and branding material
- Location information
- Contact details
- Committee representative information
3.3 Alumni Information
The website may display alumni information to support professional networking and community engagement.
- Full name
- Discipline
- Graduation year
- Associated chapter
- Email address
Only information intended for public display will be published on the alumni page.
3.4 Website Content
Users with appropriate permissions may upload:
- Events
- Educational resources
- Quizzes
- Chapter information
Uploaded content includes identifying information to the associated chapter.
4. How We Collect Personal Information
We may collect information through:
- Information provided directly by users
- Information submitted by chapter representatives
- User account management processes
- Website administration activities
We aim to collect information directly from individuals where practical.
5. Why We Collect and Use Personal Information
We may use personal information to:
- Create and manage user accounts
- Assign and manage user permissions
- Support chapter administration
- Display approved chapter and alumni information
- Publish events, resources, and educational content
- Communicate with users and chapter representatives
- Maintain website security and functionality
- Improve website services
We will not use personal information for unrelated purposes unless required or permitted by law.
6. Disclosure of Personal Information
Personal information may be accessible to:
- Authorised website administrators
- Approved chapter administrators where relevant to their role
- Website service providers required to operate the platform
We will not sell personal information.
We will only disclose personal information where:
- The individual has consented
- The disclosure is necessary to provide requested services
- Disclosure is required or authorised by law
7. Publicly Available Information
The Agronomy Club website is intended to facilitate public access to selected information about chapters, members, alumni, events, and educational activities. Public visibility is a core feature of the platform and supports networking, collaboration, and community engagement.
Information that may be displayed publicly includes:
- Chapter information
- Public events
- Educational resources and quizzes
- Member profiles
- Alumni information
Users should carefully consider the information they provide and whether they are comfortable with that information being publicly accessible. Participation in the platform is voluntary, and individuals who do not wish for their information to be publicly displayed should not join the platform or submit information intended for public display.
Where possible, users will have control over the information submitted for public display. However, by participating in the platform, users acknowledge that publicly available information may be viewed, shared, or accessed by other website visitors.
8. Third-Party Services
The website may link to or integrate with external services, including quiz platforms, social media platforms, and external educational resources.
These third-party services operate under their own privacy policies. We are not responsible for how external organisations collect, store, or use personal information.
9. Data Security
We take reasonable steps to protect personal information from:
- Misuse
- Interference
- Loss
- Unauthorised access
- Modification or disclosure
Security measures may include user authentication, secure storage practices, and restricted administrative access.
However, no online service can guarantee complete security.
10. Access and Correction of Personal Information
Individuals may request access to personal information we hold about them or request corrections where information is inaccurate, incomplete, or outdated.
Requests should be made through the website administrators.
11. Complaints About Privacy
If you believe your privacy has been handled incorrectly, you may contact the Agronomy Club website administrators.
We will investigate privacy complaints and respond within a reasonable timeframe.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to website functionality, data handling practices, or applicable privacy requirements.
The latest version will be made available on this website.
13. Contact
For privacy enquiries, requests for access or correction, or complaints, please contact the Agronomy Club website administrators.